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LifeGroup Leader Guide

SECRETARY

WHAT IS THE PURPOSE OF THE SECRETARY?

To maintain accurate membership and attendance records so that effective ministry and outreach may occur

WHAT DOES THE SECRETARY DO?

  • Retrieves and returns the group folder each week from the LifeGroups cart
  • Ensures that the Director receives the announcement sheet from the folder before the beginning of group time
  • Processes attendance and guest/new member records accurately
    • Record attendance, both individual and group head count
    • Only individuals present in your group (not those serving in other ministry areas should be counted)
    • Ask guests to complete Guest Form
    • Invite guests to join the LifeGroup, and if they decline, register them as returning guests
    • Original form is returned to folder; copies are given to Director and Prospect Coordinator
    • Give 3-week missed report to Director/Member Coordinator
  • Process member information changes (such as new address, phone, etc.) by checking “information change” on guest form.
  • Access TouchPoint app to record attendance in real time
  • Communicate needed roster changes to Divisional Minister and his assistant to record in TouchPoint

REACH
Keep your own prospect list (such as a spreadsheet or index card file) that includes information and date of last attendance. Share this information with the Prospect Coordinator for follow-up.

LOVE
When contacting through a “call blitz” or “text tree” for social events or special meetings, divide a list of prospects and group members among group leadership. Ask those who make contacts to return their notes for review by the Director and Division Minister.

Read next: Apprentice Director

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Date: March 25, 2021

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